[donglebix]

We've tried keeping our hundreds of docs organised to no avail but what has worked for us for some time now is to describe that document as well as possible in the title :

Eg: Ju brazilian Birth cert translation + original 2019.pdf

Then we just have Everything running in the back ground and search for whatever we need using that as it indexes all your files in real time and is very lightweight.

Everything is lighting quick when it comes to filtering a list of file names so we usually find what we need in a couple of seconds... Super easy to pull up too as they offer a global short cut key. Ctrl-Alt-Shift-E in our case...

https://www.voidtools.com/en-au/support/everything/